Canadian goods registration program

Home telephone number. Business mailing address. Business telephone number. Business facsimile number. Business email address. Site 2 civic address. Site 2 Surname, given name of the designated official responsible for this site. Site 2 Designated official's telephone number. Site 2 designated officials facsimile number. Site 2 Designated official's email. Site 3 civic address.

Site 3 Surname, given name of the designated official responsible for this site. Site 3 Designated official's telephone number. Site 3 Designated official's facsimile number. This is to allow sufficient time for processing. Security assessments of individuals are valid for a period of up to 5 years as long as the individual remains employed with the same business. Therefore, it is not necessary to renew individual security assessments if they have not reached their 5-year expiry date.

The conditions of registration applicable to all registrants are set out in section 10 of the regulations as outlined below:. Details relating to these conditions are provided below. Specific additional conditions may be applied to a registrant. The program will communicate these conditions of registration clearly to the registrant when granting the certificate of registration. The applicant has an obligation to report any and all changes to the information provided in the application for registration form within 10 business days, be it a phone number change, a civic address change or other information, as per section 9 of the regulations.

A recordkeeping system must be established, implemented and effectively applied over the period of registration, and kept for 5 years after the person ceases to be a registrant. Records may be kept electronically or in paper format.

Registrants must ensure that records are legible, that all changes are tracked and documented and that they are safe from modification by unauthorized persons.

The registrant should review their recordkeeping system periodically to ensure it continues to meet the security needs for safeguarding controlled goods and reflects any regulatory or legislative changes. The recordkeeping system implemented and established at the registrant's place of business is subject to inspection by the program at any time over the period of registration and for 5 years after the person ceases to be registered in the program.

The registrant must keep and maintain records of controlled goods received, transferred or disposed of during the period of registration and retain these records for a period of 5 years after the day on which the person ceases to be a registrant, as per section 10 a of the regulations.

The registrant must keep records of the most recent security assessments and supporting documentation of each officer, director, employee, temporary worker, international student and visitor who examines, possesses or transfers controlled goods during the period of registration and for a period of 2 years after the day on which the individual ceases to be an officer, director, employee, temporary worker, international student or visitor of the registrant. An individual who is a director, officer or an employee of a person registered to access controlled goods under the ITAR is exempt from registration under the program.

The registrant must keep a copy of the evidence listed below for a period of 2 years after the day on which the individual who is exempt ceases to have access to the controlled goods of the registrant. Either a company or an individual can be registered in the Controlled Goods Program. As a condition of registration in the program, the applicant must appoint at least 1 designated official. The designated official must be either a Canadian citizen ordinarily living in Canada or a permanent resident ordinarily living in Canada.

If an applicant is an individual and does not have employees, that individual is considered the designated official, and will undergo a security assessment by the program and is not required to complete the Designated Official Certification Program, as this individual will not be performing security assessments of employees.

If a company is applying for registration, the proposed designated official must be an employee who consents to undergo a security assessment and completes the Designated Official Certification Program. The Controlled Goods Program will not approve the registration of the company unless their designated official s have successfully completed the certification program. Learn about mandatory training for designated officials through the Designated Official Certification Program.

As a general rule, a designated official should be responsible for no more than employees accessing controlled goods. A second designated official is always recommended. This will ensure ongoing compliance with program requirements and representation during holidays, staff changes or illness. However, there may be instances where the number of employees does not warrant additional designated officials. It is also recommended that the security plan of a registrant include a designated official at any site where controlled goods are being examined, possessed or transferred.

Submit your registration and security assessment applications forms by email, fax or mail to the Controlled Goods Program Note de bas de page 1 :. The registration of individuals or businesses in the Controlled Goods Program is not transferrable. An application for registration, along with all supporting documentation, can take 32 business days to process. Applications deemed incomplete during the registration process will take longer to process. The expiry date is indicated on your certificate of registration.

If extended, the expiry date is noted on your file in the Controlled Goods Program registration search.

Renew or terminate your registration. Registered persons have an obligation to report to the program, any and all changes to the information provided in the application for registration form within 10 business days from the date of the change. The regulations stipulate in section 15 5 that a person subject to a security assessment must inform the Controlled Goods Program or the designated official, as the case may be, of any changes concerning criminal history within 5 business days.

In addition, the regulations stipulate in section 19 3 that registered persons must inform the Controlled Goods Program within 5 business days of any changes in an application for exemption. The authorized individual must contact the Controlled Goods Program to start the amendment process.

Please contact us for assistance in determining your registration eligibility, and in the registration process. It is important to appreciate that directors and officers of corporations are liable to the same punishment above for violations of the DPA or other export control requirements committed by the corporation, even if the corporation has not been prosecuted or convicted. Millar Kreklewetz LLP is well-placed to provide guidance and counsel on Controlled Goods matters, and persons facing criminal prosecution or wishing to understand their Controlled Goods obligations are encouraged to contact us for more infomation on the issues inherent in their files.

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