Program planning and budgeting cycles

The Program Planning Cycle Diagram To learn more about the planning process, follow the arrows around the planning cycle. Begin at either community assessment or self-assessment.

New programs begin at community assessment. They collect and analyze data about the needs and resources of eligible families, the program, and the community within the service area to inform their goal setting. Existing programs may begin the process with self-assessment. They take a fresh look at updated community assessment data, data gathered through ongoing monitoring, and other relevant data to make recommendations for planning and goal setting.

For their baseline grant applications, programs identify the long-term goals they will accomplish during the five-year project period. During their annual planning process, they review their long-term goals and objectives, along with community assessment and self-assessment data and make any necessary programming adjustments. They continue to break down their goals into measurable objectives linked to expected outcomes.

Programs develop an annual action plan , which is a defined set of steps that outlines what a program will do to accomplish its goals and objectives. The action plan is supported by a budget that is aligned with the goals and objectives. Through the data and evaluation system , the program determines which data will be collected to measure progress and determine impact.

As the program implements its plan , it collects data through its technology and information systems and manages it through its recordkeeping and reporting system. The program continually evaluates progress toward its goals and objectives and compliance with the HSPPS by reviewing data gathered through the system of ongoing monitoring and continuous improvement.

Effective ongoing monitoring enables programs to track progress toward their goals and objectives, ensures compliance, and provides data to inform continuous improvement. Based on ongoing monitoring results, programs continue to implement their action plan as written, change the plan to replicate best practices , or make course corrections that may require changes in program activities or levels of effort.

Following up to determine the efficacy of the course corrections is critical. Finally, the program comes full circle to the annual self-assessment.

In this step, the self-assessment team uses its ongoing monitoring, community assessment, and other relevant data e. Two more elements are essential throughout the planning process: Effective use of data that support a coordinated approach to service delivery Communication with appropriate stakeholders at each step Integrating Data into Program Planning Systems The Integrating Data into Planning Systems graphic shows how the use of data is integrated into each step of the planning cycle.

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These servers will be replaced over the Summer. Las Positas College believes in a clear, transparent, and accountable planning and budget cycle.

In addition, assessment of planning and budget occur throughout the whole cycle to ensure the effectiveness of the activities and processes. Each program in the areas of instruction, student services and administration completes a Program Review at least onceevery three years, with updates written during intervening years. In this review, programs describe their achievements, struggles and future plans.

They draw on data from a number of sources: institutional data regarding enrollment and success, external data from the governmentor advisory boards, and internal program data such as surveys or student interviews. Program Review is amajor locus for reportingand reflecting upon Student Learning Outcomedata and incorporating that data into program planning. Program Reviews are read by the Program Review Committee and division deans.

Each dean or vice president when appropriate then writes a division Program Review summary, with the help of the program review committee. This Dean's Summary is reviewed by the members of the division who may suggest revisions. The finalized Dean's Summary is sent to the Institutional Planning and Effectiveness Committee for use in creating college planning priorities. Planning priorities are based on a review of planning documents e.